Best Office Printers 2026

The HP LaserJet Pro M404n earns its place at the top of this list for 2026, delivering 40 pages per minute with built-in security features that protect your office network from the moment you plug it in. Choosing the right office printer in 2026 means balancing speed, print quality, running costs, and connectivity, and the market has never offered more capable options across a wider range of budgets.

Whether your office relies on high-volume monochrome documents, color marketing materials, or a full-featured all-in-one that can scan, copy, and fax, the seven printers reviewed here cover every realistic scenario you are likely to face. Laser printers remain the dominant choice for offices that value consistency and low per-page cost, while inkjet options like the Epson Workforce Pro continue to close the gap for workgroups that print in moderate volumes. Understanding where each model fits helps you avoid overspending on features you will never use.

This guide walks you through the leading office printers available in 2026, comparing their print speeds, paper handling, connectivity options, and overall value. You will find detailed breakdowns of each product alongside a practical buying guide and answers to the most common questions buyers ask before committing to a purchase.

Our Top Picks for 2026

• #
  Preview
  Product
  Rating
• Bestseller No. 1
  
  HP LaserJet Pro M404n Monochrome Printer with Built-in Ethernet (W1A52A)
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• Bestseller No. 2
  
  Brother HL-L8360CDW Business Color Laser Printer with Low-Cost Printing, Wireless Networking, and Duplex Printing
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• Bestseller No. 3
  
  imageCLASS MF445dw - All-in-One, Wireless, Mobile-Ready Laser Printer with 3 Year Warranty
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• Bestseller No. 4
  
  Workforce Pro WF-M5299 Workgroup Monochrome Printer
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• Bestseller No. 5
  
  Xerox VersaLink C405/DN Color Laser MultiFunction Printer
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• Bestseller No. 6
  
  Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features
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• Bestseller No. 7
  
  Canon Office Products MAXIFY MB2120 Wireless Color Photo Printer with Scanner, Copier and Fax
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Full Product Breakdowns

1. HP LaserJet Pro M404n Monochrome Printer — Best for High-Volume Monochrome Printing

The HP LaserJet Pro M404n is built specifically for offices that need fast, reliable, black-and-white document printing without the complexity of color management or multifunction features. HP rates this printer at 40 pages per minute, which is among the fastest in its class, and in practice it consistently delivers on that claim for standard text documents and mixed-content pages. The 250-sheet input tray handles a full ream of paper before you need to refill, and the fast first-page-out time means jobs start appearing in your output tray within seconds of hitting print.

Security is a distinguishing factor for the M404n in 2026, as HP Wolf Pro Security provides protection that operates at the hardware, firmware, and operating system levels simultaneously. This matters for offices handling sensitive documents, legal filings, or financial records, because it closes attack vectors that many competing printers leave open. Connectivity runs through built-in Ethernet, so your IT team can add this printer to the network without additional adapters or configuration headaches. HP's management software allows administrators to monitor and update the printer remotely, which reduces the time your team spends on printer-related support tickets.

The trade-off is that this is a single-function monochrome printer, so if your team occasionally needs color output or scanning capabilities, you will need a separate device or a different model altogether. Toner cartridge costs for high-yield options are reasonable, and the printer is designed to handle monthly volumes of up to 80,000 pages, making it appropriate for small to mid-sized offices rather than light personal use.

Pros:

• Prints at up to 40 pages per minute, one of the fastest in the monochrome laser category
• HP Wolf Pro Security protects against cyber threats at the hardware and firmware levels
• Built-in Gigabit Ethernet enables reliable, fast network integration right out of the box

Cons:

• Monochrome only — no color printing, scanning, or copying capabilities
• Higher upfront cost compared to entry-level laser printers with similar output speeds

2. Brother HL-L8360CDW Business Color Laser Printer — Best for Affordable Color Laser Printing

The Brother HL-L8360CDW offers professional-grade color laser printing at a price point that makes it accessible to small businesses and growing offices in 2026. At 33 pages per minute in both color and monochrome modes, this printer keeps pace with demanding office workflows without forcing you to wait through slow warm-up cycles. The color output quality is notably sharp for a printer in this category, producing crisp text and vibrant graphics that look polished enough for client-facing materials and internal presentations alike.

Connectivity is a genuine strength here, as the HL-L8360CDW supports both wireless networking and Gigabit Ethernet, giving you the flexibility to place it anywhere in the office while still connecting it reliably to the network. Mobile printing is supported through AirPrint (Apple's wireless print protocol), Google Cloud Print, and Brother's iPrint&Scan app, which means your team can print from smartphones and tablets without installing dedicated drivers. The automatic duplex (two-sided) printing feature is built into the hardware rather than being a manual flip process, which saves time and reduces paper consumption on longer documents.

The HL-L8360CDW is a dedicated printer rather than an all-in-one, so scanning and copying require a separate device. Color toner cartridges for laser printers carry higher replacement costs than monochrome options, and you should factor that into the total cost of ownership before purchasing. That said, Brother's high-yield toner options bring the per-page color cost down significantly compared to inkjet alternatives at similar print volumes.

Pros:

• 33 ppm in color and monochrome, keeping up with high-output office demands
• Automatic duplex printing reduces paper usage without any manual intervention
• Wireless and Gigabit Ethernet connectivity plus full mobile printing support

Cons:

• Print-only device — no scanning, copying, or fax functionality
• Color toner replacement costs add up over time in heavy-color environments

3. Canon imageCLASS MF445dw All-in-One Laser Printer — Best All-in-One for Small Offices

The Canon imageCLASS MF445dw stands out in the all-in-one laser category for small offices by pairing a highly capable hardware platform with a three-year warranty that provides unusual peace of mind for a mid-range device. The 5-inch color touchscreen feels genuinely modern, responding with smartphone-like gestures rather than the awkward button-and-arrow navigation common on older office printers. Canon's Application Library lets you customize the front panel with the functions your team actually uses most, which reduces the time it takes for staff to learn the system and find common tasks.

Wi-Fi Direct (a feature that allows devices to connect directly to the printer without going through a router) makes this printer useful in conference rooms, coworking spaces, or environments where network access is limited. The wireless setup works with both Android and iOS devices through Canon's PRINT app, and desktop connectivity covers Windows and macOS without compatibility issues. Canon's reputation for engine reliability translates into real-world uptime benefits, and the MF445dw includes built-in maintenance videos that guide users through toner replacement and paper jam resolution step by step, reducing the need to call IT for routine tasks.

The MF445dw is a monochrome all-in-one, so if your team frequently produces color documents, this model will not meet that need. Print speed tops out at 40 pages per minute for monochrome output, which is competitive, and the flatbed scanner and automatic document feeder (ADF) make it practical for offices that digitize paper documents regularly. The three-year warranty genuinely differentiates this model from competitors that offer only one year of coverage as standard.

Pros:

• 5-inch color touchscreen with intuitive, smartphone-style navigation and a customizable app library
• Three-year warranty provides significantly longer coverage than most competitors in this price range
• Wi-Fi Direct enables direct mobile connections without requiring a router or network infrastructure

Cons:

• Monochrome only — businesses needing color output must look elsewhere
• Some users report that the ADF (automatic document feeder) capacity is limited for high-volume scanning jobs

4. Epson Workforce Pro WF-M5299 Workgroup Monochrome Printer — Best Monochrome Inkjet for Workgroups

The Epson Workforce Pro WF-M5299 takes a different technical approach from the laser printers in this roundup, using Epson's PrecisionCore inkjet technology to produce monochrome output that competes directly with laser quality in many real-world printing scenarios. At 24 pages per minute, it is slower than the HP LaserJet M404n, but the trade-off comes in lower per-page running costs for offices that print in moderate volumes rather than at the extreme high end. Epson markets this printer specifically at workgroup environments — meaning a team of four to eight people sharing a single device — rather than individual desktop use.

The inkjet mechanism gives the WF-M5299 some practical advantages over laser printers, including a lower initial warm-up requirement and the ability to handle a wider range of plain paper types without the fusing heat that laser technology requires. For environments where printed documents are handled immediately after printing, inkjet output avoids the brief residual heat that laser-printed pages carry. Connectivity covers standard networking needs with Ethernet and Wi-Fi, and Epson's Connect platform supports printing from cloud services including Google Drive and Dropbox.

The primary consideration with the WF-M5299 is print speed — 24 ppm will meet the needs of most moderate-volume workgroups, but teams running continuous high-volume jobs may find themselves waiting more than they would prefer. Ink replacement costs are worth monitoring, and Epson's high-capacity ink options help keep those costs manageable when purchased in advance. The printer handles plain paper printing well, and its compact footprint makes it easy to fit on a shared office shelf or workstation.

Pros:

• PrecisionCore inkjet technology produces sharp monochrome text that rivals laser quality at lower running costs
• Lower warm-up time and reduced heat output compared to laser alternatives
• Cloud connectivity through Epson Connect supports printing directly from Google Drive, Dropbox, and similar services

Cons:

• 24 ppm print speed is slower than comparable monochrome laser printers in the same price range
• Inkjet cartridge management requires more attention than laser toner for high-volume workflows

5. Xerox VersaLink C405/DN Color Laser Multifunction Printer — Best Feature-Rich Color MFP

The Xerox VersaLink C405/DN brings enterprise-grade multifunction capability to offices that want a color laser all-in-one without the management overhead that typically comes with larger fleet devices. Xerox's ConnectKey platform, which powers the user interface on this printer, is built around the same touch-and-swipe interaction model that smartphone users already understand, which reduces the time your team spends figuring out how to access print, scan, copy, and fax functions. The App Gallery preloaded on the device extends its capabilities further, including the Xerox Easy Translator Service app that can scan a document and return a translated version in a different language directly on the screen.

Installation is handled through an IT-free wizard that Xerox says guides even non-technical users through network setup, driver installation, and configuration without requiring IT department involvement. In practice, this means you can deploy the C405/DN in a new office location without waiting for technical support, which is a meaningful operational benefit for distributed teams or growing businesses. The hardware is rated for consistent performance across a wide range of document types, and Xerox's build quality is generally considered to be among the most durable in the office printer market.

The VersaLink C405/DN is positioned at the higher end of the mid-market price range, and its feature depth may exceed what smaller offices actually need on a day-to-day basis. Color toner running costs are typical for the category, and Xerox offers high-yield cartridges that bring the per-page cost down meaningfully. If your office relies heavily on document workflow automation, scanning to cloud destinations, or multilingual translation, the ConnectKey app ecosystem makes the C405/DN particularly compelling in 2026.

Pros:

• ConnectKey touchscreen interface mirrors smartphone gestures, reducing learning time for new users
• Preloaded apps including the Easy Translator Service extend functionality well beyond basic print and copy
• IT-free installation wizard allows non-technical staff to complete setup without support calls

Cons:

• Higher purchase price relative to color laser competitors with similar print speeds
• App ecosystem depth may be more than small offices need, adding interface complexity for simple tasks

6. Brother MFC-L8930CDW Business Color Laser All-in-One — Best Color Laser All-in-One for Business

The Brother MFC-L8930CDW is the most capable color laser all-in-one in this roundup, combining fast print speeds with advanced scanning features and a physical design that is 25 percent smaller than its predecessor despite offering more functionality. Brother rates print and copy speeds at 33 ppm in both color and monochrome, which keeps this device competitive with the Brother HL-L8360CDW single-function printer while adding scanning, copying, and a dedicated fax capability. The updated design reflects a broader effort by Brother in 2026 to produce business devices that take up less desk space without sacrificing duty cycle or feature access.

The scanning capabilities on the MFC-L8930CDW are particularly well-developed for this price class, with two-sided scanning at up to 104 images per minute (ipm) through an 80-page automatic document feeder. The ability to scan to cloud destinations — including SharePoint, email, and cloud storage services — directly from the touchscreen reduces the number of steps required to digitize and route documents, which translates to real time savings in offices that process paper records regularly. Advanced security features include network authentication and encrypted PDF creation during scanning, which matters for offices operating under data protection requirements.

Brother includes standard-yield toner cartridges in the box — a 3,000-page black and 1,800-page color — which gives you a meaningful head start before your first replacement purchase. The TN635XXL super high-yield toner cartridges (7,500 pages for black and 6,500 pages for color) bring the per-page running cost to some of the lowest in the color laser all-in-one category. For offices that need color printing, flat-bed scanning, a large ADF, and cloud integration in a single compact footprint, the MFC-L8930CDW covers all of those requirements in one device.

Pros:

• High-speed two-sided scanning at 104 ipm with an 80-page ADF covers demanding document workflows
• Super high-yield toner options bring per-page color and black printing costs down significantly
• 25% smaller footprint than the previous model without reducing functionality or duty cycle

Cons:

• Higher purchase price than the single-function HL-L8360CDW for users who only need printing
• Advanced feature set may require some setup time to configure cloud scan destinations and security options

7. Canon MAXIFY MB2120 Wireless Color Inkjet All-in-One — Best Budget Wireless Color Printer

The Canon MAXIFY MB2120 targets home offices and small business environments where color printing quality matters but the budget for a dedicated color laser device is not yet available. Canon's Dual Resistant High Density (DRHD) ink — a proprietary formulation that resists both water and highlighter smearing — addresses one of the most common complaints about inkjet office documents, which is that the ink smudges when you annotate a freshly printed page. For offices that regularly print documents that get marked up during meetings or sent to clients, this ink technology provides a practical advantage over standard inkjet formulas.

Wireless connectivity allows you to place the MB2120 anywhere within range of your Wi-Fi network, and Canon's PRINT app handles iOS and Android mobile printing, scanning, and copying from your smartphone without requiring a desktop computer as an intermediary. The scanner and copier functions work reliably for single pages and short document runs, and the fax capability covers the minority of offices that still need it for regulatory or client relationship reasons. Setup is straightforward, and Canon's driver support covers current versions of both Windows and macOS without compatibility issues.

The MB2120 is an inkjet all-in-one rather than a laser device, which means print speeds are lower and ink cartridge replacement is a more frequent operational concern than toner management on laser printers. High-capacity XL ink cartridges are available and bring the per-page cost to an acceptable level for moderate-volume users, but the MB2120 is not designed for offices printing thousands of pages per month. At its price point, it offers color capability, wireless convenience, and Canon's build quality in a package that is accessible for budget-conscious buyers in 2026.

Pros:

• DRHD ink resists water and highlighter smearing, making printed documents more durable than standard inkjet output
• Canon PRINT app enables wireless printing, scanning, and copying from iOS and Android devices
• Lower purchase price than color laser all-in-ones with similar feature sets

Cons:

• Inkjet technology means slower print speeds and more frequent ink replacement compared to laser alternatives
• Not suited for high-volume office environments — best for light to moderate monthly page counts

Buying Guide: How to Choose the Best Office Printer

Print Technology: Laser vs. Inkjet

The most fundamental decision you face when choosing an office printer in 2026 is whether to go with laser or inkjet technology. Laser printers use a heated fusing process to bond toner (a fine powder) to the paper, producing output that is immediately dry, smudge-resistant, and well-suited to high-volume printing. Inkjet printers spray liquid ink onto the page, which gives them an advantage in color photo quality but generally results in lower print speeds and higher per-page costs at typical office volumes. For offices printing more than 500 pages per month, laser technology almost always delivers a lower total cost of ownership, while inkjet remains competitive for lighter users who need color output without the upfront investment in a color laser device.

Single-Function vs. All-in-One

Single-function printers do one thing — print — and typically do it faster and at a lower price point than all-in-one devices that also scan, copy, and sometimes fax. If your office already has a dedicated scanner or if scanning is only an occasional need, a dedicated printer like the HP LaserJet Pro M404n or Brother HL-L8360CDW offers better performance per dollar. All-in-one devices like the Canon imageCLASS MF445dw or Brother MFC-L8930CDW are the right choice when you need to consolidate multiple devices into a single footprint, which reduces desk space, cable clutter, and the number of supplies you need to manage. Consider how frequently your team scans and copies before committing to either configuration.

Print Speed and Monthly Duty Cycle

Print speed, measured in pages per minute (ppm), tells you how fast a printer can output continuous pages under ideal conditions, but the more important figure for planning purposes is the monthly duty cycle — the maximum number of pages the manufacturer recommends you print per month to maintain reliable operation. A printer rated for 40 ppm with a 10,000-page monthly duty cycle will hold up well in a small office, but pushing it to 20,000 pages per month will shorten its service life significantly. Match your expected monthly volume to the duty cycle specification, leaving a reasonable buffer, rather than buying a printer at the exact limit of your current needs with no room to grow.

Connectivity and Mobile Printing

Modern office printers should support at least wired Ethernet and Wi-Fi as baseline connectivity options, with mobile printing capabilities through AirPrint, Google Cloud Print, or manufacturer apps as increasingly standard features. Wired Ethernet is preferable for shared office printers because it is more reliable and consistent than Wi-Fi in environments with multiple devices competing for network bandwidth. Wi-Fi Direct — available on models like the Canon imageCLASS MF445dw — allows guests and visitors to print without joining your main network, which is a practical security benefit in offices that regularly host external collaborators. Cloud printing support through services like Google Drive and Dropbox is worth prioritizing if your team works primarily in cloud-based workflows rather than local file systems.

Questions Answered

Conclusion

The seven office printers reviewed here represent the strongest options available in 2026 across a range of budgets, print technologies, and use cases. Your best choice depends on your office's monthly print volume, whether color output is a requirement, and how many functions you need to consolidate into a single device. The HP LaserJet Pro M404n and Brother MFC-L8930CDW stand out at opposite ends of the feature spectrum — the HP for pure monochrome speed and security, the Brother for comprehensive color all-in-one capability with low running costs. Whatever your priority, the models in this guide give you a well-researched starting point for making a confident purchase decision.

Key Takeaways

• The HP LaserJet Pro M404n leads the monochrome category with 40 ppm speeds and hardware-level HP Wolf Pro Security that protects your office network from the printer itself.
• The Brother MFC-L8930CDW delivers the most complete color all-in-one package, combining 33 ppm color printing with 104 ipm two-sided scanning and some of the lowest per-page running costs in its class.
• The Canon imageCLASS MF445dw is the standout choice for small offices that want an all-in-one monochrome laser device with an unusually long three-year warranty and a modern touchscreen interface.
• For budget-conscious buyers who need color output without a laser investment, the Canon MAXIFY MB2120 offers smudge-resistant DRHD ink, wireless printing, and full mobile app support at an accessible price point.